Booking Policy

Our booking policy at our esteemed trekking company in Kathmandu is designed to ensure a seamless and enjoyable experience for all our valued adventurers. To secure your spot on one of our exhilarating trekking expeditions, we kindly request an advance deposit upon booking. This deposit serves as a commitment to your adventure and allows us to make the necessary arrangements for your journey of a lifetime. In the event of unforeseen circumstances or necessary changes to your travel plans, we offer flexibility to reschedule your trek, subject to availability. Final payment is due before the commencement of your trekking adventure. We understand that circumstances can change, and if you need to cancel your reservation, our cancellation policy is in place to provide reasonable solutions. Refund amounts vary depending on the notice provided before cancellation. Rest assured, our dedicated team is here to assist you every step of the way, ensuring transparency and personalized support. Choose us for an unforgettable trekking experience in the Himalayas, backed by a booking policy that values your needs and aspirations.

Our booking policy at Plan Nepal Trek & Expedition is designed to ensure a seamless and enjoyable experience for every adventurer. We require an advance deposit to secure your spot, which allows us to make the necessary arrangements for your trek. The final payment is due before your expedition begins.

Reservation & Deposit Requirements

• An advance deposit confirms your booking and secures your place on the trek.
• Deposit amount varies depending on the trek type and duration.
• The remaining balance must be paid before departure.
• Reservations are subject to the availability of permits, accommodations, guides, and transportation.

Payment Guidelines

• Payments accepted via bank transfer, online gateways, or other approved methods.
• Clients are responsible for any transaction or bank charges.
• All prices are quoted in USD unless specified otherwise.

Cancellation & Refund Rules

• Cancellations must be submitted in writing via email.
• Refund amounts depend on the notice period before cancellation.
• Some services (permits, flights, hotel bookings) may be non-refundable.
• Refunds are processed after deducting applicable cancellation and administrative fees.

No-Show & Modification Rules

• Failure to arrive on the confirmed date without notice is considered a no-show; no refund is provided.
• Requests for changes in itinerary, dates, or services must be submitted in writing.
• Modifications depend on availability and may incur additional fees.
• Major last-minute changes may be treated as a cancellation and require rebooking.

Check-In / Check-Out Rules

• Guests must follow hotel and transportation check-in/check-out schedules.
• Early check-in or late check-out may be available for additional charges.
• Proper identification is required for all accommodations and transport services.

General Conditions

• Travel insurance covering trekking and adventure activities is mandatory.
• Passport validity (minimum 6 months) and visa requirements are the traveler’s responsibility.
• Plan Nepal Trek & Expedition may adjust itineraries due to weather, safety, or other unforeseen circumstances.

This booking policy ensures transparency, flexibility, and personalized support, allowing travelers to focus on the adventure of a lifetime in the Himalayas.